Finance & Budget
The City of Wildwood's purchasing procedures are established in compliance with the purchasing policy set forth in chapter 145 of the Wildwood City Code. The goals of the our chasing policy include minimizing costs, encouraging competition, taking advantage of tax exemptions and special purchasing contracts, and maintaining internal control over expenditure of city funds. The city administrator is the purchasing agent, unless the mayor, with the approval of the City Council, appoints another person.
Listed below are the requirements as established by the Purchasing Policy as recorded in the Wildwood City Code, Chapter 145.020, Purchasing Rules. These rules must be followed to generate an approved purchase:
- Purchases under $1,000 may be ordered as needed without preparation of a written purchase order upon approval of department heads and the purchasing agent in accordance with approved accounting system procedures.
- Purchases costing $1,000 to $2,500, inclusive, shall require that oral or written quotations from three qualified vendors, if possible, first be obtained. The purchasing agent authorizes the purchase or contract. Preparation of a written purchase order in accordance with accounting procedures is then required. The purchase must be approved by both the department head and the city administrator.
- Purchases costing $2,500 to $5,000, inclusive, require first obtaining written quotes from at least three qualified vendors. The city administrator reviews the quotations and authorizes the purchase or contract. Preparation of a purchase order in accordance with accounting procedures is then required. The purchase order must then be approved by the department head and the city administrator.
- Purchases costing over $5,000 require the city administrator to publish a notice inviting bids in a newspaper of general circulation in the city at least ten business days prior to bid deadline. A notice inviting bids shall be posted in City Hall and may also be mailed to perspective suppliers. The city administrator shall review bids and make a recommendation to City Council. The City Council must approve all purchases over $5,000. Upon such approval, a purchase order is then prepared and executed by the department head and city administrator.